|
Who Needs Document Management?
Why?
What Will Document Management Do For Me?
|
Database servers, file servers, network storage, local hard drives, USB drives, CDs, DVDs, backup tapes, file folders, file cabinets, briefcases, bookcases, training rooms, IIS servers, web sites, exchange servers, emails, calendar entries, contact entries...
Signs of Content Overload
The list can go on and on. EVERY organization faces challenges on how to manage its documents, digital files, and other unstructured data.
|
|
The only difference is how you choose to deal with these challenges. Do you bury your head in the sand, pretending that they don't exist - or do you attack them head-on and regain control?
|
Whether you choose to call it imaging, scanning, document management, content management, or image management, there are many benefits to be gained from this technology:
| |
Increase Staff Productivity
How much time do your employees spend chasing paper? Studies show that an average customer service employee can spend in excess of 280 hours per year just trying to locate files and documents. In more document-intensive industries, this number can easily be double that.
This means that you are losing up to 12-1/2 weeks of productivity per employee per year!
What could you do with that extra time? The options are limitless - but only if you free yourself from the ties of paper documents, physical files, and unorganized digital information.
|
|
Ensure Regulatory Compliance
In today's fast-paced global business environment, handling paper and managing electronically stored information (ESI) are two bottlenecks that your organization can no longer afford.
With legislation such as the Health Insurance Portability and Accounting Act (HIPAA), the Gramm-Leach-Bliley Act (GLBA), Sarbanes-Oxley (SOX), OSHA regulations, the Employee Retirement Income Security Act (ERISA), and countless other laws affecting virtually every aspect of your business (not to mention the revised Federal Rules of Civil Procedure [FRCP] and the skyrocketing costs of electronic discovery) compliance is no longer merely a drain on your staff's productivity - it can be financially devastating if not properly managed.
|
Slash Company Expenses
Documents and files stored within DocumentLOK™ can be sent to anyone via an organization’s email or network faxing software, or directly to another staff member’s inbox with a single mouse click, virtually eliminating photocopy, postage, and courier expenses.
Grow Your Business Without Adding Staff
With up to 12-1/2 weeks additional productivity per employee, staff members' time and efforts can be re-directed to other activities - such as prospecting, adding new customers, handling more customers-per-employee, developing new products, opening new markets, or providing more value to your existing customers. Imagine that!
Enhance Disaster Recovery Programs
Network backups can only do so much. In order to be included, the network must know where to find the electronic files — which can be problematic when files are stored in disparate locations, including multiple local workstation hard drives. And, it is physically impossible for a network backup to include physical records or paper files. By including DocumentLOK™ in its overall disaster recovery plan, an organization is protected on all fronts. All documents and unstructured data are stored in one centralized and indexed repository, and there are no more paper files left to lose.
Improve Customer Service
With all scanned documents and electronically-stored information in one centralized and indexed repository, an organization can respond to customer service needs instantly — without having to “find the file”, chase paper, or scour the network for a saved file. By emailing or faxing directly out of DocumentLOK™, critical documents can be securely in the client’s hands before the telephone call has ended.
|
THESE ARE BUT A FEW OF THE MANY BENEFITS THAT YOUR ORGANIZATION COULD SEE FROM A DOCUMENT MANAGEMENT SOLUTION!
Bull Valley Software's leading-edge solutions give organizations of all sizes the tools they need to boost staff productivity, reduce costs, improve customer service, enhance disaster recovery, ensure regulatory compliance, and mitigate legal exposures.
|
|
